Running a business is no joke, and no one knows that better than owners of small businesses. You oversee every aspect of their day-to-day operations, make executive decisions, and sometimes, you even have to do things yourself!
With your day packed to the brim, you can often feel overwhelmed. To reduce stress and get things done more efficiently, follow these productivity-boosting tips:
- Set a routine.
Routines are useful because they give structure to your days. You can count on routines to ground you, especially during peak seasons marked by looming deadlines and mounting paperwork.
Do the same tasks at the same time every day or every week — start work at 7, go through your to-do list as soon as you get to your desk, stretch your limbs at 10, or hold a team meeting every Tuesday at 9.
Routines help you retain control even during hectic days, get you into the zone of productivity, and keep you focused.
- Tackle the hardest task first thing in the morning.
Diving straight into the most difficult challenge of the day is famously called “eating the frog.” The logic behind this principle is simple: if you start your day by conquering something distasteful (i.e., the frog), the rest of your day becomes more palatable.
Overcoming the most grueling work you have early in the day also gives you a sense of accomplishment and helps you power through the rest of your work hours.
- Follow the “two-minute rule.”
Made famous by time management expert David Allen, this rule states that if something can be done in two minutes or less, do it now.
People sometimes park small tasks until they accumulate and become big tasks. The two-minute rule gets you out of those situations by making sure the little tasks don’t snowball into an avalanche. And because it’s time-bound (just 120 seconds!), it also trains you to make quick decisions.
- Do important, non-urgent work every day.
Set 10 minutes of your day for things you have to do eventually, but not right away. These may be tasks like looking for new vendors, developing a reward system for your customers, or reviewing your marketing strategy. This technique breaks down a large project into chunks so that when it does become urgent, the groundwork has been laid out.
Hands-on business owners may find it difficult to keep themselves from micromanaging, but it’s necessary if you want your employees and your business to thrive. Business units exist to help you run a business. You shouldn't have to be the one to personally call vendors about deliveries, resolve customer concerns, or onboard new hires yourself.
- Automate repetitive tasks.
Businesses are ridden with monotonous and tedious tasks such as scheduling meetings, sending customer emails, and posting updates on social media. Utilize technology solutions to streamline workflows, reduce costs, and increase productivity.
- If you can’t automate, outsource.
Turn to industry experts for help to avoid biting off more than you can chew. Partner with a trusted IT solutions company to manage your networks, host your data, and ensure industry compliance.
By outsourcing your IT needs to experienced practitioners, you’ll have technology-related concerns out of the way and have more time to focus on your core task: running your business.
Let Kosh Solutions help you reach optimum productivity levels with our wide range of technology and security solutions. We make technology an asset for businesses in Albuquerque, Las Cruces, Durango, and Farmington. Call us at 505-796-5988 or fill out this form to contact us today.